mojegodzinki.pl

mojegodzinki.pl is a privacy-first, professional time tracking and compliance SaaS platform designed for organizations that need more than just a simple stopwatch. Built with the European regulatory landscape in mind, it provides a robust, GDPR-compliant alternative to US-based tracking platforms. Unlike general time trackers that focus on basic task management, mojegodzinki.pl is specifically engineered to meet the rigorous documentation requirements of R&D tax incentives and non-profit public or EU grant funding, such as NCBR or FERS projects. It bridges the gap between daily operations, financial transparency, and audit readiness. The platform is built for both employees and employers, enabling seamless reporting of working time for yourself and your company. Whether you are a small business, a growing startup, a research-intensive organization, or a non-profit foundation, mojegodzinki.pl adapts to your work model. With a free basic plan that includes support for up to five group participants, ten labels, two groups, six roles, four category dictionaries, and twenty dictionary entries, it offers a low-risk entry point. Paid add-ons provide scalability as your organization grows. The platform emphasizes flexibility through custom dictionaries and categories, a robust role and permission system, and real-time reporting that ensures peace of mind during tax audits or grant reviews. It is a tool that grows with you, supporting your mission to maintain accurate, compliant, and transparent time records.

Custom Dictionaries and Categories

Define your own task and project types to make reports clear, structured, and ready for analysis. This feature allows you to create a taxonomy that matches your specific operational needs, whether you are tracking R&D activities, grant-funded projects, or routine administrative work. By organizing time entries into custom categories, you can generate reports that are instantly understandable for auditors, tax offices, or grant committees. This level of granularity ensures that every minute of work is properly attributed to the correct cost center or project.

Role and Permission System

Manage access within groups by separating the permissions of people who report work time from those who approve it. This feature is critical for maintaining data integrity and compliance in organizations of any size. Administrators can assign specific roles to team members, controlling who can view, edit, or approve time entries. This ensures that only authorized personnel can modify records, reducing the risk of errors or fraud. The system supports up to six distinct roles in the free plan, with the ability to scale as needed.

R&D and Grant Project Support

mojegodzinki.pl is specifically engineered to meet the documentation requirements of R&D tax relief and non-profit grant funding. The platform allows you to easily separate time spent on routine work from innovative R&D projects, document eligible costs for tax relief, and maintain records in real time according to statutory requirements. For non-profit organizations, it supports volunteer time tracking, grant settlement through customized categories, and transparency for donors. This feature is a game-changer for organizations that need to prove their time allocation for compliance purposes.

Real-Time Reporting and Audit Readiness

Generate reports that provide a solid basis for claiming employee salaries for tax relief or demonstrating your own contribution to grant-funded projects. The platform maintains records in real time, ensuring that your data is always current and ready for review. This feature eliminates the stress of last-minute data compilation before an audit. With clear, exportable reports, you can show tax offices, grant committees, or donors exactly how time was spent, providing the transparency and accountability that modern compliance demands.

R&D Tax Relief Documentation

Companies conducting research and development activities can use mojegodzinki.pl to ensure peace of mind during a tax audit. The platform allows you to precisely separate time spent on routine work from innovative R&D projects, document eligible costs for claiming employee salaries, and maintain transparency for the tax office. By using custom dictionaries and categories, you can tag every hour of R&D work, creating an auditable trail that satisfies statutory requirements. This use case is vital for startups and scale-ups that rely on R&D tax incentives to fuel their growth.

Non-Profit Grant Management

Foundations and associations require transparency in accounting for their statutory activities. mojegodzinki.pl facilitates human resources management in the NGO sector by enabling volunteer time tracking, which is crucial when demonstrating your own contribution to projects. The platform also supports the settlement of grants by allowing you to assign work hours to specific purposes financed from various sources. This ensures that donors and grant committees see accurate reports confirming the precise use of time for social causes, building trust and securing future funding.

Remote and Hybrid Team Time Reporting

For organizations with distributed teams, mojegodzinki.pl provides a centralized platform for reporting work time. Employees can log their hours from anywhere, and managers can approve entries with full visibility into project allocation. The role and permission system ensures that sensitive data is protected, while custom categories allow teams to track time across multiple projects or clients. This use case is ideal for startups and scale-ups that need to scale their workforce without losing control over time tracking and compliance.

Audit Preparation and Compliance

Organizations that face regular audits from tax authorities, grant committees, or regulatory bodies can use mojegodzinki.pl to maintain continuous compliance. The platform's real-time reporting feature ensures that all time records are up-to-date and organized according to your specific dictionaries. When an audit notice arrives, you can generate comprehensive reports in minutes, rather than scrambling to reconstruct months of data. This use case saves time, reduces stress, and protects your organization from potential penalties or funding clawbacks.

How does mojegodzinki.pl ensure GDPR compliance?

mojegodzinki.pl is built with the European regulatory landscape in mind, making it a privacy-first alternative to US-based tracking platforms. All data is processed and stored in accordance with GDPR requirements, ensuring that your organization's and employees' personal data is protected. The platform does not rely on third-party data processors that may not meet European standards, giving you full control over your information. This is especially important for organizations handling sensitive data related to R&D projects or grant-funded activities.

Can I use mojegodzinki.pl for both R&D tax relief and grant projects?

Yes, the platform is specifically designed to support both use cases simultaneously. You can create separate dictionaries and categories for R&D activities and grant-funded projects, allowing you to track time for each purpose without confusion. The reporting system can generate tailored reports for tax offices or grant committees, ensuring that you meet the specific documentation requirements of each body. This dual functionality makes it a versatile tool for organizations that engage in both research and social initiatives.

What is included in the free basic plan?

The free basic plan supports up to five group participants, ten labels, two groups, six roles, four category dictionaries, and twenty dictionary entries. This plan is ideal for small teams or organizations that want to test the platform before committing to paid add-ons. It provides full access to the core time tracking, reporting, and role management features. There are no time limits on the free plan, so you can use it indefinitely as long as your usage stays within these limits.

How do the paid add-ons work and what do they cost?

Paid add-ons are available for organizations that need to scale beyond the free plan limits. Pricing is effective from April 1, 2026, and includes options for additional groups, group participants, dictionary categories, dictionary entries, roles, and labels. For example, an extra group costs PLN 35.00 for one month, PLN 90.00 for three months, or PLN 300.00 for twelve months. You can mix and match add-ons to create a plan that fits your exact needs. Additionally, there is an "Early Access" promotion until March 31, 2026, where all add-ons are available for free, with discounts for early registration.